Bookkeeping Virtual Assistant

Bookkeeping Virtual Assistant

Keeping a clean and orderly accounting ledger is one of the most important tasks for any business. Tracking receipts, noting accounts payable and accounts received, logging employee expenses and reimbursements, taking care of quarterly tax returns – these are just a few of the things a bookkeeper is responsible for.

Are you currently wearing the hat of bookkeeper for your business in addition to twenty other hats? If you’re shaking your head yes, don’t worry, this is very common.

Unfortunately when you’re responsible for so many tasks, it can be easy for bookkeeping tasks to pile up and for mistakes to happen. It takes a special type of person to love bookkeeping. Most of the time, it’s not you.

You need some help.

Knowing that you need help is the easy part.

Finding the time, space or resources to hire that additional help is not quite so easy. You don’t have time to go through the usually hiring process. You simply need a “go to” person that can materialize right now, immediately provide effective assistance, and then disappear until needed again.

If this sounds familiar, have you considered using a Virtual Assistant?

Create and Send Invoices:

You need to invoice your clients. You can simply e-mail us with number of hours to be billed to each client. We can then prepare and mail/email the invoices. Or we can set up a way for you to track your hours with cloud-based software and then we can regularly invoice your clients.

Collect Past Due Invoices:

You probably have at least a few past due account receivables. We can mail past due notices and then follow up via the telephone to collect.

Enter Bills and Prepare Checks:

You need to pay your bills. You can scan, mail or fax them to us, or, with automatic billpay, bills are paid monthly automatically. We also can set up an online bill payment service with payment authorization for you. With an online bill payment system, we prepare payments and enter them into accounting software that you can also view from your own computer. We notify you how much money to deposit into account and either pay the bills, or mail them back to you for signature and mailing. If you prefer to pay your own bills but need reminders to pay in a timely manner, we can remind you by e-mail or telephone when due dates arrive.

File Expenses:

You and your employees need to be reimbursed for business expenses. But there are also rules about the expenses that need to be followed. We can manage all of your expense reporting needs including tracking mileage. We will track every receipt and ensure your expense guidelines are followed.

Reconcile Statements:

Perhaps you prefer to pay your own bills but need help with the monthly bank and/or credit card reconciliation. You can mail or scan and e-mail a copy of your check register and bank/credit card statements to us. We will enter all of the data into accounting software and reconcile the accounts. We then e-mail you the accounting report or you view the report on a secure site on the web.

Create Reports:

We can create all of the usual monthly and quarterly reports including Profit or Loss, Cash Flow, Balance Statement, etc.

Now that you know you want to hire a Virtual Assistant, how do you go about finding one?

  • You can use a VA staffing company. A VA staffing company will have a lot of people with different skill sets that they can provide.
  • You can use a staffing portal. With a staffing portal, you post your job requirements and hundreds of people will apply.
  • You can get VA help through an existing vendor. Getting a VA from a trusted existing vendor is the gold standard.


Obviously, we prefer that you get your Virtual Assistant help through an existing vendor – more specifically, through Media Motion Online.

What are the advantages of getting a Virtual Assistant through Media Motion Online?

Proven Asset:

You may or may not already know us. We cannot change that. But if you will give us the opportunity, we will demonstrate our skills and the quality of our work.

We have the knowledge, ability and insight learned and honed throughout our careers in successfully starting and running businesses. We are confident that we can make an immediate and meaningful contribution to you and your business.

If you want a fresh look at our skills, please take a look at some of the Virtual Assistant skills that we offer.

More Than Just Hourly Labor:

We are not just temporary help or even the usual Virtual Assistant.

We are seasoned business people with a broad range of business knowledge and experience. We can and do provide ideas and suggestions that add overall value to your project and business.

No Contracts:

At Media Motion Online, we have work product agreements. Those work product agreements provide an understanding of the work that we will provide.

Those work product agreements do not require that you use our Virtual Assistant services beyond the work that has already been performed. 

If we do the job that you want, please do use our services. But use our services only when you need them.

Talk with us about the task that you need done. Once we agree on a price and delivery date, we will deliver the work at that price – on or before the delivery date.

Guaranteed Results:

At Media Motion Online, if you are not 100% satisfied with the work we deliver, there will be no charge to you for that work.

We guarantee that you will be 100% satisfied with our work.

We don’t just talk the talk.

We also walk the walk and deliver what we promised or you don’t pay.

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