Tasks for a Virtual Assistant – Bookkeeping

Keeping a clean and orderly accounting ledger is one of the most important tasks for any business. Tracking receipts, noting accounts payable and accounts received, logging employee expenses and reimbursements, taking care of quarterly tax returns – these are just a few of the things a bookkeeper is responsible for.

Are you currently wearing the hat of bookkeeper for your business in addition to twenty other hats? If you’re shaking your head yes, don’t worry, this is very common.

Unfortunately when you’re responsible for so many tasks, it can be easy for bookkeeping tasks to pile up and for mistakes to happen. It takes a special type of person to love bookkeeping. Most of the time, it’s not you.

So how do you find someone that can help you?

You need someone that you can trust, that has experience, yet will do the work for a reasonable price.

The answer is simple – use Media Motion Online to provide a Virtual Assistant [VA].

Bookkeeping through a Virtual Assistant from Media Motion Online

Are you looking for effective, reliable and affordable assistance with your bookkeeping? You’ve come to the right place. At Media Motion Online, we are a Virtual Assistant for your bookkeeping.

Here is a list of some of the bookkeeping services that we provide:

Create and send invoices – You need to invoice your clients. You can simply e-mail us with number of hours to be billed to each client. We can then prepare and mail/email the invoices. Or we can set up a way for you to track your hours with cloud-based software and then we can regularly invoice your clients.

Chase outstanding invoices – You probably have at least a few past due account receivables. We can mail past due notices and then follow up via the telephone to collect.

Enter bills and prepare checks for your signature –  You need to pay your bills. You can scan, mail or fax them to us, or, with automatic billpay, bills are paid monthly automatically. We also can set up an online bill payment service with payment authorization for you. With an online bill payment system, we prepare payments and enter them into accounting software that you can also view from your own computer. We notify you how much money to deposit into account and either pay the bills, or mail them back to you for signature and mailing. If you prefer to pay your own bills but need reminders to pay in a timely manner, we can remind you by e-mail or telephone when due dates arrive.

File expenses – You and your employees need to be reimbursed for business expenses. But there are also rules about the expenses that need to be followed. We can manage all of your expense reporting needs including tracking mileage. We will track every receipt and ensure your expense guidelines are followed.

Reconcile bank and credit card statements – Perhaps you prefer to pay your own bills but need help with the monthly bank and/or credit card reconciliation. You can mail or scan and e-mail a copy of your check register and bank/credit card statements to us. We will enter all of the data into accounting software and reconcile the accounts. We then e-mail you the accounting report or you view the report on a secure site on the web.

Create reports – We can create all of the usual monthly and quarterly reports including Profit or Loss, Cash Flow, Balance Statement, etc.

This is a list of some of the bookkeeping tasks that a Virtual Assistant through Media Motion Online can do.

If you need some help with your bookkeeping, please give us a call and tell us what you need.

We provide a 100% Satisfaction Guarantee. We won’t take the job if we can’t deliver the excellent results you expect on or before the delivery date you require.